Email Backup Wizard
IMAP Email Backup Tool
Back up your cloud and webmail accounts in a few clicks. Connect any IMAP mailbox and export your emails, attachments, and folder structure to 15+ portable formats for archiving, migration, or compliance.
Why Users Trust Email Backup Wizard
- Preserves headers, timestamps, attachments, and folder hierarchy in every export format.
- Designed for migrations, legal discovery, audits, and disaster‑recovery backups.
- Built on the same IMAP backup engine that powers OnlinePCTools' professional tools.
Backup Cloud & Webmail Accounts Without Data Loss
Email Backup Wizard is built on our IMAP backup engine to help you download and archive emails from online accounts to your computer, external drive, or long‑term storage in just a few steps.
Connect to Any IMAP Mailbox
Sign in with your email address and IMAP server settings to back up Gmail, Outlook, Yahoo, Zoho, iCloud, Fastmail, corporate, or self-hosted email accounts.
Save Emails in 15+ Formats
Export your mailbox to PST, MBOX, EML, MSG, PDF, HTML, CSV, TXT, JSON, MHT, EMLX, DOCX, RTF, ICS, or VCF and open it in Outlook, Thunderbird, Apple Mail, Excel, or custom tools.
Selective & Date-Based Backup
Pick exactly which folders to include and optionally limit backup to a specific date range. Skip spam and trash and only keep the conversations that matter.
Secure Encrypted Connection
Use SSL/TLS or STARTTLS to connect to your IMAP server with end‑to‑end encryption. Passwords and emails are never stored on our servers.
Works with 200+ IMAP & Webmail Providers
If your email service offers IMAP access, Email Backup Wizard can connect to it. Popular providers are auto‑detected — just enter your email address and the tool fills in the IMAP host and port for you.
For Gmail, Yahoo, Outlook.com and other providers with 2‑step verification, you can connect using an app‑specific password generated from your account security settings.
Backup in Multiple Formats
Choose the format that best fits your archive, migration, or reporting workflow.
Use Email Backup Wizard with Your Favorite Email App
Whether you read mail in webmail (Gmail, Outlook.com, Yahoo, Zoho, iCloud, Rediffmail) or in desktop clients like Thunderbird, Apple Mail, Outlook, eM Client, or KMail, you can connect the same IMAP account to Email Backup Wizard and create a portable backup you control.
Outlook.com / Hotmail / Live Mail
Connect using the Outlook.com IMAP server (outlook.office365.com) and back up webmail folders such as Inbox, Sent, Archive, and custom folders. Export to PST for desktop Outlook, or to MBOX/EML/PDF when you want a vendor‑neutral archive.
Mozilla Thunderbird
If you read mail in Thunderbird, you can still point Email Backup Wizard at the underlying IMAP account (e.g. Gmail, Fastmail, or your own server). Back up the same folders Thunderbird shows, then keep the export as PST, MBOX, or EML alongside your local profile.
Apple Mail (macOS & iOS Mail)
Apple Mail connects to IMAP servers for iCloud, Gmail, Outlook.com, and others. Use the same server details in Email Backup Wizard to extract a complete, cross‑device backup that you can store on external drives or import into other clients later.
Gmail
Enable IMAP in Gmail settings, create an app password if 2‑step verification is on, then connect to imap.gmail.com. Back up all labels or just key folders like Inbox, Sent, and Important, and export to PST, MBOX, PDF, CSV, or JSON for analysis and archival.
Yahoo Mail
Use the Yahoo IMAP host (imap.mail.yahoo.com) with your Yahoo address and an app password where required. Email Backup Wizard mirrors your folder structure and saves a local copy so you are not dependent on Yahoo storage limits or web interface changes.
Zoho Mail
Zoho Mail supports secure IMAP at imap.zoho.com. Connect your personal or business Zoho account, select user or team folders, and export everything to open formats that you can reuse in Outlook, Thunderbird, or long‑term compliance storage.
iCloud Mail
Generate an app‑specific password in your Apple ID account and connect to iCloud’s IMAP server (imap.mail.me.com). Email Backup Wizard lets you create an offline archive of your @icloud.com mailbox that you can keep even if you clean up space in iCloud.
Fastmail
Fastmail users can connect to imap.fastmail.com and choose which folders to protect — personal, work, or shared. Export to standard formats so you can move mail into other services later without relying on proprietary backup features.
AOL Mail
Sign in via IMAP using imap.aol.com and your AOL credentials. Back up legacy AOL addresses before closing accounts or migrating to a different provider, keeping a read‑only record of older correspondence in PST, MBOX, or PDF.
GMX Mail
GMX offers IMAP access at imap.gmx.com. Use Email Backup Wizard to pull a clean snapshot of your GMX mailbox, including custom folders, and keep it alongside other personal archives on local or encrypted storage.
Yandex Mail
Connect to imap.yandex.com (or the regional IMAP host) with IMAP enabled in your Yandex settings. Export your mailbox before making large changes, switching domains, or reorganising folders so you have a rollback copy if needed.
Mail.ru
Mail.ru IMAP (imap.mail.ru) can be backed up the same way: choose folders, apply optional date filters, and download a portable archive. This is especially useful when consolidating multiple Mail.ru accounts into a single client.
Roundcube & cPanel Webmail
Many hosting providers expose email through Roundcube or other webmail apps, but the real access is via your domain’s IMAP server (for example, imap.yourdomain.com). Point Email Backup Wizard at that server to archive all mailboxes before migrating to another host.
eM Client
If you use eM Client on desktop, you can still run Email Backup Wizard against the same IMAP accounts to generate vendor‑neutral backups. This keeps your archive usable even if you later move away from eM Client to Outlook, Thunderbird, or webmail.
Mailbird
Mailbird aggregates several IMAP accounts in one interface. Email Backup Wizard complements that by letting you back up each underlying IMAP mailbox separately, giving you independent copies that do not depend on Mailbird’s internal database.
Postbox
Postbox power users can pair their setup with Email Backup Wizard to produce exports that are easy to share with colleagues, legal teams, or auditors. Connect using the same IMAP settings Postbox uses, then export to PST, MBOX, or EML as required.
Evolution (GNOME Mail)
On Linux desktops, Evolution typically talks IMAP to providers like Gmail, Office 365, or Dovecot servers. Email Backup Wizard connects to those same servers so you can create consistent backups even if you later move to another desktop environment.
KMail (KDE Mail)
KMail users can secure their IMAP mailboxes by running periodic backups with Email Backup Wizard. The resulting files remain readable in a wide range of tools, not just in KDE applications.
Claws Mail
Claws Mail is fast and lightweight; Email Backup Wizard adds a safety net by exporting your IMAP mailboxes to long‑term archive formats that are easy to carry between systems and organisations.
Rediffmail
Rediffmail accounts that expose IMAP access can be connected directly. Back up business or personal Rediff mailboxes and keep copies in PST, MBOX, or PDF so you can close accounts without losing older correspondence.
A Safer Way to Own Your Email History
Cloud mailboxes feel permanent until something goes wrong — a suspended account, a mistaken deletion, a provider outage, or a business‑critical migration that does not go as planned. Email Backup Wizard is designed to give you a copy of your data that you control, independent of any single provider. By backing up your IMAP mailbox to portable files, you can keep a long‑term record of conversations while still enjoying the convenience of modern webmail on a daily basis.
The workflow mirrors how professionals think about backups in other areas: first you connect to the source system, then you describe what to include (folders, dates, specific accounts), and finally you decide how to store the resulting archive. With Email Backup Wizard, the source is your IMAP mailbox, the selection is handled through folder and date filters in the IMAP Backup Tool, and the storage is any destination that can hold regular files — internal drive, external disk, encrypted container, or enterprise storage managed by your IT team.
Because all exports use open, well‑known formats, you are never locked into a single vendor. Today you might import your PST into Microsoft Outlook; tomorrow you might move the same messages into a different client via MBOX or EML. Compliance teams can keep long‑term archives even if mailboxes are cleaned up or deleted, and technical users can parse CSV or JSON exports for reporting, analytics, or automation scripts.
Email Backup Wizard vs Traditional Desktop Backup Tools
Understand how this browser‑based approach compares to classic installed software.
Frequently Asked Questions About Email Backup Wizard
Below are answers to the questions we hear most often from users evaluating email backup solutions.
What is the difference between Email Backup Wizard and the IMAP Email Backup Tool on OnlinePCTools?
Are my email credentials or messages stored anywhere?
Can I use Email Backup Wizard to migrate from one email provider to another?
Does Email Backup Wizard support very large mailboxes?
Is incremental email backup supported?
Who typically uses Email Backup Wizard?
What Users Say About Email Backup Wizard
Professionals across industries rely on Email Backup Wizard to protect important conversations before they make big changes to their email systems.
“We used Email Backup Wizard to archive three shared mailboxes before moving our team to a new provider. The IMAP connection, folder selection, and export process were all straightforward, and we ended up with clean PST archives that imported into Outlook without a single missing folder.”
“Clients often ask me to secure their email history before changing hosting. Instead of installing heavy desktop tools on every machine, I point them to Email Backup Wizard. It runs in the browser, supports multiple providers, and produces exports that I can reuse for migrations, audits, or quick searches later on.”
“For our legal matters we need full email threads, accurate dates, and attachments preserved. Email Backup Wizard allowed us to export selected folders to PDF and EML, giving us both print‑ready bundles and raw messages for deeper analysis. It saved us hours compared to manually saving messages one by one.”
These stories reflect common scenarios from real‑world users: migrating between services, archiving mailboxes for record‑keeping, and preparing evidence for legal or compliance workflows.
Start Your Email Backup with Email Backup Wizard
Use the IMAP Email Backup Tool to connect your mailbox, select folders, and download a complete backup to your local machine. Keep your emails safe before migration, account cleanup, or provider changes.