Gmail Email Backup Tool
Back up Gmail and Google Workspace mailboxes to PST, MBOX, EML, PDF, and more — ideal before provider changes or large mailbox cleanups.
Why users choose Gmail Email Backup
- Selective folder and date-based exports for controlled backup jobs.
- 15+ output formats for migration, legal, audit, and archive workflows.
- Works with large mailboxes while preserving headers and attachments.
What is Gmail Email Backup?
Back up Gmail and Google Workspace mailboxes to PST, MBOX, EML, PDF, and more — ideal before provider changes or large mailbox cleanups.
This dedicated page focuses on Gmail Email Backup, built on the same secure email backup engine used across OnlinePCTools. Instead of relying solely on your provider's interface, you can connect using IMAP, choose exactly which folders to include, and download a portable archive that lives on your own storage — external drive, NAS, encrypted container, or cloud‑synced folder.
The process is straightforward: sign in with the same mailbox you use in Gmail / Google Workspace, select folders like Inbox, Sent, Archive, or custom labels, apply an optional date range, and then export in the format that best matches your next step. Whether you are migrating to another client, preparing for an audit, or simply keeping a personal copy, you stay in control of where your messages live.
Because the export uses open formats such as PST, MBOX, EML, and PDF, you are never locked into a single vendor. You can browse the same backup in different applications, hand it over to colleagues or legal teams, and keep it for years even if you later close or change your Gmail / Google Workspace account.
Recommended IMAP settings for Gmail / Google Workspace
IMAP host: imap.gmail.com
Port: 993 (SSL/TLS)
When two‑step verification is enabled on your Google account, create an app password and use it instead of your normal password.
Best export formats for this tool
Use PST for importing into Outlook, MBOX for Thunderbird or Apple Mail, and PDF/CSV/JSON for legal, reporting, or analytics workflows.
All formats preserve key headers such as sender, recipient, subject, and date, and most keep attachments intact so nothing important is lost.
Typical use cases
- Archiving a mailbox before switching providers or domains.
- Keeping an offline copy of critical conversations for legal or compliance reasons.
- Creating periodic backups to protect against accidental deletion or account issues.
Why use Gmail Email Backup?
This page is tailored for Gmail / Google Workspace workflows and includes migration-friendly formats, folder-level selection, and secure export options for personal and business mailbox backups.
Direct Gmail / Google Workspace connection
Connect to your Gmail / Google Workspace account with secure IMAP authentication and scan mailbox folders in one place.
Selective folder and date range export
Choose only the folders and time period you need, so you can create focused archives for audits, legal review, or migration planning.
15+ export formats
Download backup data as PST, MBOX, EML, MSG, PDF, CSV, JSON, and other formats so different teams can consume the same archive.
Privacy-focused processing
Credentials are used for the active session only, with encrypted transport and no persistent storage of mailbox credentials.
Back up Gmail / Google Workspace in 4 steps
Enter Gmail / Google Workspace credentials
Provide your mailbox address, password or app password, and server details for Gmail / Google Workspace.
Choose output format
Select PST, MBOX, EML, PDF, CSV, JSON, or another format depending on whether your goal is migration, archival, or reporting.
Select folders and optional date range
Pick Inbox, Sent, Archive, and custom folders. Add date filters to run partial or incremental backup cycles.
Generate and download backup
Start the backup, review the fetched count, and download a portable archive you can store and reuse later.
Export format guide for Gmail Email Backup
Pick output based on where you will open, import, or analyse mailbox data next.
Gmail Email Backup vs manual webmail export
Manual download from webmail usually gives limited format options and poor folder-level control. This dedicated tool provides selective exports, date filtering, and multiple output formats in one workflow.
Questions about Gmail Email Backup
Can I migrate from Gmail / Google Workspace to another email service with this tool?
Are attachments preserved in the exported backup?
Can I back up only a specific folder or project mailbox?
How do I run recurring backup cycles without exporting everything each time?
User feedback
“We used the Gmail Email Backup page to archive mailbox data before a tenant migration. Folder mapping and export options made the transition much smoother.”
David Brown
IT Operations Lead
“For our audit cycle, we needed searchable and shareable exports. The Gmail Email Backup workflow gave us consistent files for compliance review and legal retention.”
Nina Kapoor
Compliance Specialist
“I support multiple clients with different providers. Having a dedicated Gmail / Google Workspace backup page with the same workflow saves me a lot of setup time.”
Arun Verma
Consultant
Start using Gmail Email Backup
Connect your Gmail / Google Workspace mailbox, choose export format, and download a complete archive for migration, compliance, or long-term storage.